Getting Organized with Japanese File Folders

Organizing paperwork can be a daunting task, especially if you are trying to get organized at home. It’s even more difficult when you are sorting through paper files in the office or workplace.

There are many great approaches to streamline your paperwork and keep it tidy, but one of the best methods is by using Japanese Paper File Folders from Edofiber Washi!

Read on for some tips and tricks on how to use these folders for your own organizational needs.

Choose The Right Japanese File Folders

When choosing file folders, selecting durable file folder products helps keep the documents inside pristine. In addition, they should be durable enough to hold up for all your document storage needs.

Japanese file folders made from Washi paper offer durability, beauty, and functionality to keep your paperwork safe. These folders embedded with antimicrobial compounds are an excellent choice for home, office, or workplace organizations.

Antimicrobial Washi paper file folders easily meet or exceed the needs and standards of offices and workplaces where cleanliness and hygiene are essential. Ideal for schools, medical offices, dental clinics, and any offices or workplaces where managers should minimize the spread of germs.

Germ reduction is a valid concern, and Edofiber offers long-lasting antimicrobial protection. The Lock 3 protection gets activated using a photodynamic effect. The principle is quite simple – But its mode of action is ingenious! When exposed to daylight or artificial light, a patented molecule activates the ambient oxygen to destroy and render up to 99% of germs and bacteria harmless.

When you’re already investing time and effort into sorting your documents, there’s little reason to skimp on the file folders you choose to keep your records organized. So why not experience the luxuriousness of Washi paper instead of settling for ordinary and boring manila folders?

After you’ve picked the perfect file folders, here are the following steps to take in organizing.

Sort Your Documents

One of the initial things to do when organizing your paperwork is figuring out which papers you need to keep and which ones aren’t important. Next, sort through what you have and make piles by size or subject matter.

To make things easier, consider creating piles based on the document type – for instance, junk mail, bills, receipts, certificates, customer-related documents, and legal paperwork. Then, as you sort through the papers, place them in the appropriate pile.

You may need to adjust how you sort based on the objective you want to accomplish. For instance, if you’re sorting business documents or you’re an office manager, then you may need to sort through your documents by the department, by the client, by month and year, by alphabetical order, by account status, or other internal sorting requirements.

While it can be time-consuming to go through stacks of unorganized papers and documents, the sense of satisfaction you get when the project gets completed makes it worth the effort.

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Put Your Shredder To Work

Depending on how much paperwork you’ve amassed, the chances are good there’ll be a lot of paperwork that isn’t relevant. Ideally, pledge to recycle as much unneeded paperwork as possible.

While you can safely sort advertisements or promotional ads without too much worry, if you’re going through paperwork with personally identifiable identification, such as social security numbers, account numbers, or other sensitive information should get shredded for identity protection.

With companies and businesses, be mindful of laws and regulations surrounding how long documents must get stored, handled, and destroyed to maintain compliance with local, state, and federal agencies and authorities.

If processing large amounts of expired or unneeded paperwork, there is always the option to outsource the shredding project to a company specializing in providing this service.

Set Up Your Filing System

Once you’ve sorted through essential paperwork, you can create a strategy for your filing system. Tips and tricks to set up your filing system include :

Use a filing cabinet with drawers: Depending on how you need to sort or access stored documents, you might place your sorted and labeled file folders in a cabinet by month, year, document type, or alphabetical order. The more straightforward you are in identifying and sorting, the better! In business environments, filing cabinets with drawers are the best way to keep essential records organized.

Storage file boxes: Storage file boxes are another option for keeping your records safe and secure. Much smaller and portable than a filing cabinet with drawers, storage file boxes have enough capacity to keep your essential documents tucked away. Generally, storage file boxes get made from waterproof and durable plastic. Convenient handles that lay flat when not in use make them portable and easy to stack.

Establish Protocols For Handling New Mail Or Documents

Once you’ve worked your way through all existing mail and documents, you have the headstart to set up a process for new incoming mail or new documents. That’s the time to establish protocols for how you will prioritize and handle your correspondence and documents going forward. There are multiple different options and approaches to addressing this, but here are some tips:

Always open up everything that comes in through email or the postal service first, before anything else. By doing so, you ensure important correspondences don’t get missed or lost.

If working in an office environment, utilize a simple inbox, outbox, and a holding or staging tray for documents or mail that needs to get processed. Avoid letting these trays stack up for days or weeks to avoid hassle and complication.

If needed, construct a decision tree on how each correspondence or document should get handled, and don’t break protocol! If the item is junk, waste little to no time in sending it through recycling or shredding.